SuccessFactors Onboarding H1 2023 , release provides exciting innovations across Sap SuccessFactors Onboarding H1 2023 that can help you transform your HR operations, increase employee engagement, and deliver results. Don’t miss out on all the great innovations and enhancements.
Here are a few key updates you should consider for Onboarding , Sap SuccessFactors Onboarding H1 2023 .
H1 – 2023 Release Schedule
- Preview Release – April 28, 2023
- Production Release – June 02, 2023
1. Access to Additional Data Collection Document Uploads from the Onboarding Dashboard
You can now access documents that are uploaded during Additional Data Collection from the Onboarding Dashboard (New).
This enhancement allows you to access document uploads that are uploaded during Additional Data Collection along with documents signed during the Onboarding and the Compliance document workflow. You can access these document uploads by selecting the specific new hire from the Onboarding Dashboard (New) and then selecting Actions Onboarding Documents from the New Hire Details page.
Using this enhancement, along with documents generated through Onboarding and Compliance document workflows that were previously accessible, you can now access Additional Data Collection documents that are uploaded from the Onboarding Dashboard (New). SuccessFactors Onboarding H1 2023
Configuration Requirements
Ensure that the Attachment Field Configuration is created for corresponding attachment fields in the Metadata Framework (MDF) object to view the attachments uploaded during Additional Data Collection.
Note
Existing document uploads aren’t visible in the Onboarding Dashboard (New) if the configuration requirements aren’t met at the time of upload.
Role-Based Permission Prerequisites
- You have enabled Onboarding 2.0 or Offboarding 2.0 Object Permissions Onboarding data collection user configuration.
- If the custom MDF entity that you’re using is secured, ensure to use the corresponding MDF entity permission. If you are using a non-secured custom MDF entity, enable the Access to non-secured objects permission from the Metadata Framework.
- You have enabled the Onboarding 2.0 or Offboarding 2.0 Object Permissions Document Category Access permission.
- You have enabled the Onboarding 2.0 or Offboarding 2.0 Object Permissions View Documents permission.
What’s Changed
How It Looks Now
In the current version, you can download documents uploaded as part of Additional Data Collection from the Onboarding Dashboard (New).
In the previous version, documents uploaded as part of Additional Data Collection weren’t visible in the Onboarding Dashboard (New). Only documents generated through Onboarding and Compliance document workflows were visible. SuccessFactors Onboarding H1 2023
Technical Details
| Reference Number | OBX-24050 |
| Product | Onboarding |
| Module | Onboarding |
| Feature | Onboarding |
| Action | Recommended |
| Enablement | Customer configured |
| Lifecycle | General Availability |
| Type | Changed |
| Major or Minor | Minor |
| Software Version | 1H 2023 |
| Valid as Of | 2023-06-02 |
2. Change in Onboarding Data Collection Drafts
From 1H 2023, only you can view the drafts saved by you during the Onboarding data collection process. The access to the saved draft is restricted to the user who creates it.
When you revisit your drafts, you can only see the drafts saved by you. Once you submit your review, all the drafts saved, irrespective of who created it, are deleted. For example, the drafts saved by the Hiring Manager are restricted to the Hiring Manager who creates it. Similarly, drafts saved by the New Hire are restricted to the New Hire who creates it. The Hiring Manager can’t view the drafts saved by the New Hire and vice versa. If the Hiring Manager submits the data after review, then all the drafts saved by other users are deleted. SuccessFactors Onboarding H1 2023
Previously, when you revisit your drafts, you could see the drafts saved by others.
We’ve made this enhancement to ensure that only you can access or edit your draft.
Technical Details
| Reference Number | OBX-24299 |
| Product | Onboarding |
| Module | Onboarding |
| Feature | Onboarding |
| Action | Info only |
| Enablement | Automatically on |
| Lifecycle | General Availability |
| Type | Changed |
| Major or Minor | Minor |
| Software Version | 1H 2023 |
| Valid as Of | 2023-06-02 |
3. Configurable Due Date for New Hire Task Completion
You can now configure the Due Date for new hire task completion to a date before the new hire’s start date.
Using this configuration, you can define a custom due date which can be applied to all new hire tasks. These tasks include Personal Data Collection, Additional Data Collection, New Hire Data Review, Document Flows, and Onboarding Rehire Verification. The Onboarding Dashboard (New) displays the corresponding task due date for various new hire tasks based on the configured value.
Note
- The task due date configuration is a global setting. Once configured, the changes apply to your entire organization.
- You can configure the due date only for new hire tasks. The configuration isn’t applicable for internal hiring, Offboarding, Compliance, or hiring manager activities that include writing a welcome message, assigning a buddy, scheduling meetings, setting goals, and so on.
Configuration Requirements
If you want to modify the new hire’s task due date to a day before the new hire’s start date, you can configure the task due date using the Number of Days Before Start Date by when Assigned Task must be Completed option in the Manage Data page of the Admin Center.
What’s Changed
How It Looks Now
In the current version, the start date and due date are decoupled. You can now specify the number of days before the start date by when the assigned task must be completed by the new hire.
How It Looked Before
Previously, all tasks were due on the Start Date of the new hire and weren’t configurable.
Technical Details
| Reference Number | OBX-16753 |
| Product | Onboarding |
| Module | Onboarding |
| Feature | Onboarding |
| Action | Required |
| Enablement | Customer configured |
| Lifecycle | General Availability |
| Type | Changed |
| Major or Minor | Minor |
| Software Version | 1H 2023 |
| Valid as Of | 2023-06-02 |
4. Configurable New Hire for Onboarding
With the configurable new hire feature, you can create hire templates with the blocks needed for the type of employment you’re hiring for in Onboarding. You can also configure the templates with business rule scenarios.
Configurable new hire in Onboarding enables you to create a Hire Template and create a business rule that helps you in selecting the right template.
You can either use Onboarding New Hire or Onboarding Manager from the Template Type drop-down list while creating the Hire Template.
There are two new rules that you can use to configure the Hire Template. One is the Set Hire Template for New Hire rule and the other is the Set Hire Template for Onboarding Participant or Responsible User rule.
You can assign the business rule to different scenarios in the Onboarding Configuration page. There are three new fields added:
- Rule for New Hire Data Review Template
- Rule for Personal Data Collection Template
- Rule for Access New Hire Data Template
Once, the Hire Template is configured, based on the rule, the right template is selected in the Onboarding hiring activities like New Hire Data Review, Personal Data Collection, and Access New Hire Data.
While creating the Hire Template, you can add, remove, and rearrange the order of the blocks as well as add standard and custom MDF objects to the configuration.
Role-Based Permission Prerequisites
- You have the Administrator Manage Business Configuration Hire Template permission.
- You have the Administrator Onboarding or Offboarding Admin Object Permissions Onboarding Configurations permission.
What’s Changed
How It Looks Now
You can create the Hire Template based on your hiring requirement with custom MDF objects. You can then configure the Hire Template using business rules.
For example, the template is configured with custom MDF objects such as the new hire’s gym membership and vehicle details.
Details of New Hire’s Gym Membership in Data Collection Page
New Hire’s Vehicle Details in Data Collection Page
People Profile page with New Hire Details
Technical Details
| Reference Number | OBX-13936 |
| Product | Onboarding |
| Module | Onboarding Public Sector Management |
| Feature | Onboarding Public Sector Management |
| Action | Info only |
| Enablement | Customer configured |
| Lifecycle | General Availability |
| Type | New |
| Major or Minor | Major |
| Software Version | 1H 2023 |
| Valid as Of | 2023-06-02 |
5. Custom Card on the Latest Home Page for the Complete New Hire Profile Task
You can now create a custom card on the latest home page that enables new hires to complete their profile details.
If you don’t create the custom card, you can still use the Start Completing Your Profile to-do in the side panel.
Configuration Requirements
If the home page is enabled, you can create a custom card and add the /sf/onboarding2/completeprofile deep link to direct new hires to their Start Completing Your profile to-do task. For more information about creating custom cards, see the Creating or Editing Custom Cards for the Latest Home Page topic in the Related Information section.
What’s Changed
How It Looks Now
In the current version, administrators can now create a custom card that contains a deep link to the Start Completing Your Profile.
New hire’s can now access the Start Completing Your Profile custom card on the home page.
How It Looked Before
In the previous version, new hire’s could only access their Start Completing Your Profile to-do task from the To-Do menu on the home page.
Technical Details
| Reference Number | OBX-24480 |
| Product | Onboarding |
| Module | Onboarding |
| Feature | New Hire Activities Home Page |
| Action | Recommended |
| Enablement | Customer configured |
| Lifecycle | General Availability |
| Type | New |
| Major or Minor | Major |
| Software Version | 1H 2023 |
| Valid as Of | 2023-06-02 |
6. Enhancements to Custom Onboarding Process Flows in Process Variant Manager
We’ve enhanced the Process Variant Manager to ensure that the custom Onboarding process flows are upgraded automatically when a major release or a patch release is deployed after the current release.
With this enhancement, you no longer need to update the custom Onboarding process flows manually in Process Variant Manager.
Configuration Requirements
As a one-time activity, redeploy the Process Variant updates for the 1H 2023 release. For information about redeploying Process Variant updates, refer to the Updating a Process Variant topic in the Related Information section.
Note
No action is required for automatic upgrades to the Default Onboarding process flows.
Role-Based Permission Prerequisites
For information about the permissions to access the Process Variant Manager, refer to the Role-Based Permissions for Administrators in Onboarding and Offboarding topic in the Related Information section.
Technical Details
| Reference Number | OBX-24958 |
| Product | Onboarding |
| Module | Onboarding |
| Feature | Onboarding |
| Action | Required |
| Enablement | Automatically on |
| Type | Changed |
| Major or Minor | Major |
| Software Version | 1H 2023 |
| Valid as Of | 2023-06-02 |
Thanks & Regards
Anipe Abraham
Sr. #SAP #SuccessFactors Consultant | Employee Central | Employee Central Payroll | Recruitment Management l Onboarding | PMGM | Sap Hcm | Corporate Trainer.
Note: the purpose of the blogs that i write on my personal website is in order to help the consultants and students who are trying to learn new things .i write it as per my personal interest , hope all my blogs are helpful and its just for learning use .to help you with most up to date content in SAP SuccessFactors . By Anipe Abraham
