SuccessFactors Onboarding 2H 2025 , Release provides exciting innovations across SAP SuccessFactors Onboarding 2H 2025 that can help you transform your HR operations, increase employee engagement, and deliver results.
Don’t miss out SuccessFactors Onboarding 2H 2025 on all the great innovations and enhancements. Here are a few key updates you should consider for SuccessFactors Onboarding 2H 2025.
| Release | Preview | Production |
| 2H 2025 | October 13, 2025 | November 14–16, 2025 |
1.Automate National ID Information Extraction in Onboarding
SAP Document AI, embedded edition automates the information extraction process for National IDs during the onboarding process.
To learn more about SAP Document AI, embedded edition’s capabilities, see:
- Subscribing to the SAP Document AI Workspace With the Identity Authentication Service
When enabled for SAP SuccessFactors Onboarding, SAP Document AI, embedded edition extracts information uploaded from a new hire’s National ID and imports it into the system. This extraction occurs when a new hire uploads a copy of their National ID as part of the Personal Data Collections step, or by the hiring manager during the New Hire Data Review step.
SAP Document AI, embedded edition can extract the following information from the National ID:
- Country/Region
- National ID Card Type
- National ID (Number)
- Valid to
- Valid from
The system prompts the new hire to validate their information to ensure it’s correct before submitting it. If an extraction error occurs, the new hire can manually enter the correct data before submitting it.
As a Premium AI feature, the use of SAP Document AI, embedded edition consumes AI units when used for information extraction in Onboarding.
Configuration Requirements
To use SAP Document AI, embedded edition in Onboarding, ensure that:
- You’ve purchased the AI units license.
- You’ve enabled SAP Identity Authentication.
- You’ve registered your application to communication with SAP SuccessFactors HCM Suite with Open ID Connect.
- You’ve subscribed to the SAP Document AI Workspace with Identity Authentication service to handle authentication and authorization tasks.
- You’ve enabled the Enable SAP Document AI, Embedded Edition switch from the Onboarding General Settings page.
What’s Changed
After the change, when enabled, SAP Document AI, embedded edition prompts the new hire to upload a copy of their National ID document and their National ID information is automatically extracted from their document and imported into the system. The new hire can review and update the extracted data before submitting it.
Before the change, the new hire manually entered their National ID data.
Technical Details
| Reference Number | OBX-35483 |
| Product | Onboarding |
| Module | SAP Business AI Onboarding |
| Feature | Offboarding |
| Action | Info only |
| Enablement | Customer configured |
| Lifecycle | General Availability |
| Type | New |
| Major or Minor | Major |
| Software Version | 2H 2025 |
2.Automate Onboarding Initiation from Recruiting
As an administrator, you can now automatically initiate the onboarding process for candidates who are ready to be hired from SAP SuccessFactors Recruiting.
In addition to the existing options available in the Onboarding Integration Setup page, you can select the new Enable Automatic Initiation for Onboarding checkbox to ensure that the onboarding process is automatically initiated for all candidates who are eligible for onboarding from Recruiting. Selecting this automatically initiates onboarding for all job requisitions based on the onboarding initiation eligibility defined.
Note: The onboarding process is automatically initiated only after all the recruiting processes such as offer approval are completed and the candidate is moved to Ready to Hire in Recruiting.
If the rule evaluates to True, the onboarding process is automatically initiated for all candidates belonging to the selected job application template. If the rule evaluates to False, the onboarding process must be manually initiated for candidates belonging to the specified template.
Note
- If you’ve configured a rule for a hybrid scenario, the rule takes the precedence and the selection or deselection of the Enable Automatic Initiation for the Onboarding checkbox becomes irrelevant.
- If you’ve not configured a rule and all eligible candidates must be onboarded automatically, it is necessary that you select the checkbox.
- If you’ve neither selected the checkbox nor configured the rule, then you can only initiate onboarding manually.
- If you’ve selected the checkbox but haven’t configured the rule, then you can initiate onboarding automatically.
Configuration Requirements
As an administrator, navigate to Admin Center Manage Recruiting Settings. Proceed to the Candidate Summary section and select Enable Latest Applicant Workbench, if not enabled already.
The recruiter must then navigate to Recruiting Job Requisitions tab Candidates option and enable the New Applicant Management Experience switch.
Note: The New Applicant Management Experience must be enabled at all times for the Enable Automatic Initiation for Onboarding option to be displayed on the Onboarding Integration Setup page.
What’s Changed
In the current version, depending on the requirement, you can choose to automatically initiate the onboarding process for candidates using the Enable Automatic Initiation for Onboarding option from the Onboarding Integration Setup page.
How It Looks Now
Previously, the option to automatically initiate the onboarding process for candidates wasn’t available.
How It Looked Before
Technical Details
| Reference Number | OBX-37602 |
| Product | Onboarding Recruiting |
| Module | Onboarding Applicant Management |
| Feature | Onboarding |
| Action | Recommended |
| Enablement | Customer configured |
| Lifecycle | General Availability |
| Type | New |
| Major or Minor | Major |
| Software Version | 2H 2025 |
3.Creating Reports for Onboarding Tasks
As an administrator, you can now use Story reports to generate reports of SAP SuccessFactors Onboarding tasks based on its due date.
You can use the Aggregated Details table in Story reports to generate reports for the following task types based on the latest due date for task completion:
Onboarding Task Types:
- Data Collection includes data review tasks such as New Hire Data Review, Personal Data Collection, and E-signature.
- Onboarding Tasks includes tasks such as Write Welcome Message, Assign a Buddy, Recommend People and so on.
- Compliance Forms includes tasks related to global compliance.
- Form I-9 and E-Verify includes tasks related to the USCIS form.
Offboarding Task Types:
- Offboarding Tasks includes tasks such as Write Farewell Message, Announce Termination to Coworkers, Create Knowledge Transfer Plan, and so on.
- Offboarding Data Review includes tasks such as Employer Data Review, Employee Data Review, and Signature status for offboarding tasks.
Using the Process table available in the Onboarding schema, you can view the Aggregated Details related table.
Using this table, you can select the columns that must be displayed in the report. Some of the columns that can be selected include Due Date, Last Modified Date, process, status, type, and so on.
The due date reflects the actual due date for task completion. Additionally, you can create calculated columns if you wish to view the task status that’s generated based on the due date. See the below screenshot for reference and refer the Creating Calculated Columns for Story Reports topic in the Related Information section for more information about creating calculated columns.
These status reports help organizations effectively identify and segregate onboarding tasks based on its due date, saving time and effort required to classify them manually.
Configuration Requirements
Enable Story reports.
Role-Based Permission Prerequisites
Ensure to enable the Onboarding or Offboarding Object Permissions Aggregated Details permission.
Technical Details
| Reference Number | OBX-37662 |
| Product | OnboardingPlatform |
| Module | OnboardingReporting |
| Feature | OnboardingStory Reports |
| Action | Info only |
| Enablement | Customer configured |
| Lifecycle | General Availability |
| Type | New |
| Major or Minor | Minor |
| Software Version | 2H 2025 |
4.Retaining New Hire Personal Information During Automatic Restart of Onboarding Process
The updated personal data of the new hire is now retained during the automatic restart of the onboarding process.
Administrators can now trigger automatic restart of onboarding, without canceling the entire process and initiating onboarding all over again, when a new hire’s start date is preponed or postponed in SAP SuccessFactors Recruiting.
In addition to retaining user employment-based such as the Job Information, Compensation Information, Pay Component Non-Recurring, Pay Component Recurring, Job Relationships Information and Employment Information, the automatic onboarding restart process now retains the following personal data for new hires:
- Personal Information
- Address
- Dependents
This enhancement ensures that the updated data for person-based entities are now retained, improving the efficiency and providing greater flexibility for scheduled changes in the onboarding process.
Technical Details
| Reference Number | OBX-37913 |
| Product | Onboarding |
| Module | Onboarding |
| Feature | Onboarding |
| Action | Info only |
| Enablement | Automatically on |
| Lifecycle | General Availability |
| Type | New |
| Major or Minor | Minor |
| Business Process Variant | Hire to Retire |
| Software Version | 2H 2025 |
5.New Onboarding Featured Cards on the Latest Home Page
We’ve added a new featured card that appears at the top of the latest home page.
The featured card is a dynamic card that highlights useful information in the latest home page. The featured card functionality isn’t available in the legacy home page. For 2H 2025, we’re releasing two featured cards for the Onboarding module:
- The Welcome a New Teammate featured card prompts a manager or employee to welcome a new team-member.
- The Connect With Your Buddy card prompts an employee to connect with their buddy.
These cards disappear 30 days after the hire date.
We added the featured card to offer a more personalized end user experience.
Configuration Requirements
You’ve enabled the latest home page. For more information see the Updates to the Home Page Experience topic in the Related Information section
Technical Details
| Reference Number | OBX-38815 |
| Product | OnboardingPlatform |
| Module | OnboardingUser Experience |
| Feature | OnboardingHome Page |
| Action | Info only |
| Enablement | Customer configured |
| Lifecycle | General Availability |
| Type | New |
| Major or Minor | Minor |
| Software Version | 2H 2025 |
Key Takeaways
- SuccessFactors Onboarding 2H 2025 introduces innovations to enhance HR operations and employee engagement.
- New features include automated extraction of National ID information during onboarding and automatic initiation of onboarding from recruiting.
- Administrators can generate reports for onboarding tasks using Story reports based on due dates.
- The process now retains updated personal information during automatic restarts of onboarding, increasing efficiency.
- New featured cards on the latest home page help managers and employees connect with new teammates.
Thanks & Regards,
Anipe Abraham
Sr. #SAP #SuccessFactors Consultant | Employee Central | Employee Central Payroll | Recruitment Management l Onboarding | PMGM | Sap Hcm | Corporate Trainer.
The blogs on my personal website are designed to support consultants and students eager to expand their knowledge. Writing these posts is driven by my personal interest, and my hope is that they serve as helpful learning resources. I focus on sharing the most up-to-date content in SAP SuccessFactors to ensure readers get accurate, valuable insights. By Anipe
