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Best practices for Time Off Calendar imports
Employee Central

Best practices for Time Off Calendar imports

Anipe Abraham April 27, 2018

Best practices for Time Off Calendar imports

Importing Time Off Calendars is supported – but we do not recommend to import Time Account Details (or changing these manually) as these get created by calendar runs. E.g. Do not import accruals as these have associated a periodID number to allow for recalculations and it is risky to manually make changes such as this as it will lead to inconsistency of Time Off data. If you need to adjust balances or earned days please avail of the Manual Adjustment posting type, which is supported in the import process, or make these changes via Interim Account Update calendar run.

When importing calendars always use status READY TO RUN (if you want to start them manually via UI) or status   SCHEDULED (with a run date to trigger an automated run on a certain day). Do not use RUNNING, START or WAITING FOR OTHERS. By using status RUNNING you run the risk that calendars of the same time account type get executed at the same time and this might overlap postings in the time account details, as for START or “WAITING FOR OTHERS” these are more internal statuses to make avoid that calendars run in parallel.

If there are several calendars scheduled, the system determines the execution order automatically

  1. Calendars of different time account types get ran in parallel.
  2. Calendars for the same time account type have to run one by one.

When importing different types of calendars, of different time account types, please always follow this order:

  1. Account Creation
  2. Accrual Creation
  3. Entitlement Creation
  4. Interim Account Update
  5. Period End Processing

This way you ensure that e.g. when running accruals all your accounts have been created already.

Please share your experience using the tool and provide us with your feedback and I will be happy

Thanks & Regards,

Anipe Abraham,

SAP HCM& SuccessFactors Consultant&Corporate Trainer

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About The Author

Anipe Abraham

Anipe Abraham offers online training for individuals and corporate sectors in SAP HCM/SuccessFactors To expose knowledge transfer through aforethought module to make and understand dependent on the current intent.. Personal relationships enable you and your organization to stand out, rise above the market level Anipe Abraham is owner and Founder of Lorenzo Data Solutions and Certified SAP Hcm & SuccessFactors Consultant

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