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SAP HR Glossary

Term Description
ABAP Advanced  Business  Application Programming. Fourth generation programming language developed by SAP that is utilized to develop application programs.
ABAP Report An ABAP report is an ABAP program which reads and analyzes data in database tables without modifying the database. When you execute an ABAP report, the resulting output list is either displayed on the screen or sent to a printer.
Abbreviation Unique organisation unit discriptor, two letters and six numbers.
Absences Whenever an employee is not at work on a working day e.g. sickness, leave
Account assignment Cost code or cost centre to which expenditure is place against.
Action Type The code or short symbol for the action. Earlier versions of SAP called this an event type.
Action Running an action (event) means processing a sequence of infotypes for a particular employee. All actions should be recorded on IT0000.
Activity A group of tasks. The results of an activity can produce certain deliverables and can be accomplished by one or more project team members. Several activities comprise a work package.
ALE Application Link Enabling provides integration for separate R/3 systems, allowing full interaction. This makes it possible for distributed enterprise applications to work together as if they were one-system.
Addresses This is usually the addresses associated with an employee (Home address/next of kin address/etc.). There is a feature called ADDRS which controls the sequence in which the address sub-types are read.
Application Server The application server is used to run the business application programs. The application modules are loaded from the data base server to the application server as required.
Authorization / Security Element of the security system. An authorisation specifies one or more permissible values for each of the authorisation fields that are listed in an authorisation object. The values in an authorisation are used in authorisation texts to determine whether a user’s action in the system is allowed.
Bank Details Account Number, Sort Code, Bank Address, etc.
Batch Input Interface that facilitates the transfer of large amounts of data to an SAP system. You can use batch input to transfer both old data and external data to the SAP System. It ensures application data integrity for background interfaces.
Business Blueprint The main deliverable of the Business Blueprint phase. The blueprint document provides written documentation of the results of the requirements gathering sessions. The purpose of this document is to verify that a proper understanding of requirements has been communicated. The blueprint also finalizes the detailed scope of the project.
CATT Computer Aided Test Tool is a SAP tool for grouping and automating repetitive business transactions in test runs and text modules. This is not to be confused with CATS – Computer Assisted Time Sheets.
Change The ability of a user to change data.
Chief The head of an organisation unit.
Chief Position/Post
Client In commercial, organizational, and technical terms, a self-contained unit in an R/3 system with separate master records and its own set of tables.
Client copy Functionality in the R/3 system where you can make a copy of a client within one SAP system or to another SAP system. System settings determine what will be copied: Customizing data, business application data and/or user master records.
Client Dependent Specific only to one client. Changes only take place in the current client – usually concerns configuration tables which are client dependent. If the tables are client independent, SAP will warn you.
Client Independent Specific to more than one client. Changes affect all clients on the instance.
Command field Located on the left-hand side of the standard tool bar, it allows you to enter a transaction code, without having to go through the menu path.
Company Code The smallest organizational unit for which a complete self-contained set of accounts can be drawn up for purposes of external reporting.
Contract Type E.g.. Permanent/temporary
Contractual Hours The hours that an employee is contracted to work.
Conversion The preferred Accelerated SAP term for the process of establishing interfaces or methods to facilitate the transfer of large amounts of data to an SAP system (as opposed to the term “data transfer”).
Copy The user has the ability to replicate data that currently exists.
Correction It contains all the objects that a developer has changed or created. It also controls customizing that has been maintained.
Create The ability for a user to create new data for an employee.
Customising / Configuration Modifications made to the standard SAP system to meed to the needs of your organisation.
CCMS The Computer Center Management System allows you to monitor, control and configure your R/3 system. This toolset lets you analyze and distribute client workloads and report on resource consumption for system components.
Daily working hours Hours worked each day.
Database Means of data storage. A database contains information belonging to a specific area. The data is stored with reference to its interdependency.
Date Monitoring Date reminders within the system, a report is normally automatically generated. This is now called Monitoring of Tasks within SAP.
Delimit The end date for information, this then become part of a record.
Display Access to view a an infotype/subtype.
Direct Input A recent technique to input data safely. It ensures application data integrity for background interfaces. See also batch input.
EarlyWatch It is a service that entails having your R/3 installation regularly inspected by SAP employees, in other to ensure high system availability and high data throughput at all time.
Employee Groups / Employee Sub-groups The term employee group is an organisational unit for which personnel provisions can be specified. An employee group is sub-divided into employee sub-groups.
Employee Numbering The Personnel Employee Number is the key to the employee record and as such must be unique within the system. The number can be assigned automatically by the system or manually by the user. The number is numeric and is to a maximum of 8 digits. “
External Data Non-SAP data. Data that comes from an external company.
Fast Entry Screen Screen in which multiple entry of certain data can be entered.
FTP File Transfer Protocol is a common way of transferring files electronically.
GUI A Graphical User Interface used by SAP environment. This is the software that is loaded onto your PC which will allow you to access SAP.
IMG The Implementation Management Guide is a hierarchical structure that reflects the R/3 component hierarchy and contains all configuration activities.
Implementation Moving from an existing system and way of doing business to using R/3 to run the entire, or a part of, the business.
Infotype An infotype is a collection of like information relating to an employee’s master data e.g. bank details, pay details. Infotypes represent a set of data records relating to a similar area of master data
Instance It means application server with 1 or more clients on the server. Any client independent changes will be made across all clients on an instance.
Integration The result of bringing together different areas within SAP or different systems and getting them to work together in unison – without any problems – Ha Ha!!!
Interface Software programs connecting two components in a system, ensuring a seamless transfer of data.
Items On Loan Equipment that is given to an employee in order to carry out the duties of the their post, e.g.. Laptop/Mobile Phone/Keys.
ITS An Internet Transaction Server links the R/3 application server with one or more Web servers, thus enabling the R/3 to communicate with the Internet. Can be used for Employee Self Service (ESS). The ITS has been replaced in newer SAP versions by the Web Application Server (WAS)
Maintain The ability of a user to change data.
Master Data Information relating to employees held on SAP. This covers all the data entered on the different infotypes of PA and OM in HR.
Matchcode A matchcode allows you to locate the key of a particular database record (e.g. the account number) by entering data contained in the record. The system then displays a list of records matching the specifications.
Number Range A range of numbers that are laid down per file for the assignment of document numbers. It can be internal (carried out automatically by the system) or external (carried out manually by the user).
OSS SAP’s Online Service System (OSS) offers fast and effective help for R/3 System problems. It is also the basic element of communications between customers, partners, and SAP.
Overview The ability to view the entire history, related to an infotype or subtype. Can be accessed by clicking on the “mountain and sun” icon at the top of the screen.
Payroll Accounting Areas A Payroll Accounting Area represents a Payroll within the structure. A Payroll is defined by the Pay Frequency, Pay Date and the Inland Revenue Permit Number, all of which must be unique. See Appendix
Pay Scale Group (Scale Code) Grade
Period Parameters Period Parameters define the working period and pay date for the pay frequency and are directly linked to a Payroll Accounting Area but may be used across Payroll Accounting Areas if required
Personnel Area(s) A Personnel Area is always linked directly to a Company Code. Personnel Areas usually represent a physical location where employees are based.
Personnel Sub Area(s) A Personnel Sub Area is always linked directly to a Personnel Area. Personnel Sub Areas usually represent a part of a location where employees are based.
Position Details The main details of a position (post).
Production System The system used for day-to-day business operations.
Project IMG Those IMG tasks which relate to a specific group of functions and/or processes which are being implemented with a common go-live date. A Project IMG may be the Enterprise IMG or a subset of it
Qualification Qualifications gained from educational institutions, courses, societies etc
Scope Identifies business boundaries of what is to be implemented in the project.
Secondary wagetypes These wage types are assigned values automatically by the system, whilst programs are being run. Secondary wage types can be recognised in the results table as /xxxx.
Server Large computer housing different clients of SAP. At OCC there are three: Development, UAT and Production servers.
Subtype A screen that forms part of a/an procedure/action, access usually gain through an infotype.
Test Data is the set of representative and meaningful input data that is used to exercise the test case and evaluate the system compliance to the defined set of criteria and expected results.
Transaction Code Shortcut to a particular menu path which is entered in the command field.
Transaction data Any data that user have to input to complete a transaction.
Transport It is a request to transport objects from the software development environment, identified as the source system, to the specified target system. Transports are carried out via transport requests
Type of related object e.g. Organisation Unit/Position/etc. Validity date/s The date that a piece of information becomes active or is delimited (no longer applies, e.g. the start and end date of an honoraria.
Wagetype (Attribute) A wagetype allows you to assign payments and deductions and control payroll programs. Wagetypes are divided into primary and secondary wagetypes. Primary wagetypes are wagetypes that the user can assign data to, during entry. Secondary wagetypes are assigned values automatically by the system, whilst programs are being run.
Weekly workdays Number of days worked in a week.
Weekly working hours Hours worked each week.
Work schedule rule Work plan for one or more employees, usually applies to a group of staff.