# SuccessFactors Onboarding H2 2022 - Link: https://www.lorenzo-datasolutions.com/successfactors-onboarding-h2-2022/ - Published: 2022-11-07T10:18:45+00:00 - Author: Anipe Abraham **SuccessFactors Onboarding H2 2022** , release provides exciting innovations across [Sap](https://www.lorenzo-datasolutions.com/employee-central-payroll-training/) ** SuccessFactors Onboarding H2 2022** that can help you transform your HR operations, increase [employee ](https://www.lorenzo-datasolutions.com/successfactors-onboarding-2-0-content/) engagement, and deliver results. Don’t miss out on all the great innovations and enhancements. Here are a few key updates you should [consider](https://www.linkedin.com/in/anipeabraham/?original_referer=https%3A%2F%2Fwww.lorenzo-datasolutions.com%2F) for Onboarding , Sap SuccessFactors Onboarding H2 2022 . ## H2 – 2022 Release Schedule * **Preview Release – October 28 , 2022** * **Production Release – December 9 , 2022** # 1.Enhancements to Onboarding Responsible Groups We’ve enhanced the UIs of **Onboarding General Settings** and increased the limit of users in a responsible group. Here is the list of enhancements we’ve made: * In **Onboarding General Settings**, all responsible groups can be displayed. When more than 10 groups are created, exceeded groups are hidden in the **More** option and you can choose to display all groups. * You can search responsible groups by ID or name and sort responsible groups by name. * You can add up to 200 people from roles, static users, and dynamic groups in one responsible group.**Note**If the selection criteria contain more than 200 people, only the first 200 are added as responsible users. These 200 people are fetched in the order in which they’re added. * You can now assign responsible groups containing maximum 200 people to the following tasks: - New hire data review New hire activities Offboarding data review Offboarding activities * **Note** In responsible groups assigned to Form I-9 signature task and E-Verify task, the limit remains at 20 people. ## What’s Changed ![The Edit Responsible Group dialogue is opened with the updated instruction note and in the background there is search and filter functions added to the Responsible Groups section.](data:image/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21% F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B "The Edit Responsible Group dialogue is opened with the updated instruction note and in the background there is search and filter functions added to the Responsible Groups section.") How It Looks Now In the current version, you can search and filter in the Responsible Groups section and the [instruction ](https://www.anipeabraham.com/sap-successfactors-training-videos/) note is updated with the lifted limit. ![The Edit Responsible Group dialogue is opened for updating the line manager group. In the background, there is no search or filter in the Responsible Groups section.]( data:image/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00% 00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B "The Edit Responsible Group dialogue is opened for updating the line manager group. In the background, there is no search or filter in the Responsible Groups section.") How It Looked Before In the previous version, there was no search or filter function in the Responsible Groups section and the limit for static users and dynamic groups were different. ## Technical Details | Reference Number | WEF-24151 | | Product | Onboarding | | Module | Onboarding | | Feature | New Hire Activities OffboardingOnboarding | | Action | Info only | | Configuration Type | Universal | | Lifecycle | General Availability | | Type | Changed | | Major or Minor | Minor | | Modular Business Process | Hire to Retire | | Software Version | 2H 2022 | | Valid as Of | 2022-12-09 | # 2.Custom Tokens in Email Notification You can now use custom tokens such as **Legal Entity**, or **Position** in the email notification template. To add the custom tokens in the email notification, you must: * Create the custom token template content using **Document Generation- Manage [Documen](https://www.lorenzo-datasolutions.com/successfactors-recruiting-h2-2022/) t Template**. * Map the custom tokens using **Document Generation- Manage Document Template Mapping**. * Insert the custom tokens in the email template in **Email Services**. **Note** Fields from custom MDF objects cannot be mapped to custom tokens. Custom tokens are not supported in templates with trigger **(ONB) Suite mapping [error](https://www.lorenzo-datasolutions.com/sap-successfactors-onboarding-videos/) Trigger**. ## Role-Based Permission Prerequisites You have the **User Manage Document Generation Templates Generate Document** permission. ## What’s Changed In the new version, you create a custom token template content using **Document Generation- Manage Document Template**.⌊A screenshot of creating a custom token template content using Document Generation- Manage Document Template.⌉ You must then map the the custom tokens using **Document Generation- Manage Document Template Mapping**. ⌊A screenshot of mapping the the custom tokens using Document Generation- Manage Document Template Mapping.⌉ After mapping the custom tokens, you can insert the custom tokens in the email template in **Email Services**.⌊A screenshot of inserting the custom tokens in the email template in Email Services.⌉ How It Looks Now In the previous version, custom tokens weren’t available. ## Technical Details | Reference Number | OBX-10921 | | Product | Onboarding | | Module | Onboarding | | Feature | Onboarding Templates | | Action | Info only | | Configuration Type | Universal | | Lifecycle | General Availability | | Type | New | | Major or Minor | Major | | Modular Business Process | Hire to Retire | | Software Version | 2H 2022 | | Valid as Of | 2022-12-09 | # 3.Enhancements to Onboarding Dashboard (New) The **Onboarding Dashboard (New)** has been enhanced with new UI elements helping with the onboarding tasks. These enhancements are as follows: * You can view contact details of new hires and hiring managers by selecting   next to their names. * You can easily scan your tasks for new hires and take actions directly from the** Onboarding Dashboard (New)**. If there are pending tasks in a task category assigned to you, a notification badge on the status button lets you know how many tasks you have for this new hire. * Status of onboarding tasks are buttons now that can be used to start tasks assigned to you. In the **Complete My Tasks** popup, choosing each task takes you to the corresponding task details page to complete the task. * The **View Details** button in each row on the **Onboarding Dashboard (New)** is replaced with  for navigation to the task details page. These enhancements improve the efficiency of completing onboarding tasks for hiring managers and participants. ## What’s Changed ![In the current version onboarding dashboard, there is a red notification badge reminding you that you have an overdue data collection task for the new hire in the first row.](data:image/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21% F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B "In the current version onboarding dashboard, there is a red notification badge reminding you that you have an overdue data collection task for the new hire in the first row.") How It Looks Now ![In the previous version, there was no notification badge for your tasks.](data: image/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00% 2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B "In the previous version, there was no notification badge for your tasks.") How It Looked Before ## Technical Details | Reference Number | OBX-21918 | | Product | Onboarding | | Module | Onboarding | | Feature | Onboarding Dashboards | | Action | Info only | | Configuration Type | Universal | | Lifecycle | General Availability | | Type | Changed | | Major or Minor | Major | | Modular Business Process | Hire to Retire | | Software Version | 2H 2022 | | Valid as Of | 2022-12-09 | # 4.Enhancements to Cancel Onboarding Process We’ve enhanced the user interface and removed certain role-based permissions required for canceling the Onboarding process for a new hire. Here are the enhancements: * The error message that appears while canceling the request for a new hire now shows details about the mandatory fields that can’t be blank. * You no longer require **Employee Central Foundation OData API (read-only and editable)**, and **Employee Central HRIS OData API (read-only and editable)** role-based permissions to cancel an onboarding process for a new hire or to trigger no-show for a new hire. The enhancements improve usability and protects sensitive information of employees across the organization. ## Role-Based Permission Prerequisites You have the **Administrator**  **Manage Onboarding or Offboarding**  **Cancel Onboarding Permission** permission. ## What’s Changed In the current version, the error message shows details about the mandatory fields that can’t be blank.⌊A screenshot of the error message that shows details about the mandatory fields that cannot be blank.⌉ How It Looks Now In the previous version, details about the mandatory fields that cannot be blank weren’t available.⌊A screenshot of the error message that doesn't show details about the mandatory fields that cannot be blank⌉ How It Looked Before ## Technical Details | Reference Number | OBX-22773 | | Product | Onboarding | | Module | Onboarding | | Feature | Onboarding | | Action | Info only | | Configuration Type | Universal | | Lifecycle | General Availability | | Type | Changed | | Major or Minor | Minor | | Modular Business Process | Hire to Retire | | Software Version | 2H 2022 | | Valid as Of | 2022-12-09 | SuccessFactors Onboarding H2 2022 # 5.Enhancements to External User Visibility Tool More objects are added in the **External User Visibility** tool. You can allow Onboarding new hires to view the following new objects. We’ve also expanded the coverage of some existing options. * Newly added objects: - **Division** - **BusinessUnit** - **PayScaleType** - **PayScaleArea** - **EmployeeGroup** - **PersonnelArea** - **JobClassification** - **AddressValidationConfigurationForEmployeeAddresses** * Existing options previously with the suffix “_dependent” now include two more objects (one for onboardee and the other for employee) and the “_dependent” suffix is removed. For example, the object **personInfo_dependent** has been renamed to **personInfo** and it now contains three objects: personInfo_dependent, personInfo_onboardee, and personInfo_employee. The capability to configure the visibility of these objects by customers themselves helps to reduce the time for customers to resolve issues related to the visibility of these objects. ## What’s Changed In the current version, customers can configure the visibility of newly added objects for Onboarding new hires. In the previous version, customers need to create a ticket for Product Support to add those objects. ## Technical Details | Reference Number | OBX-22740 | | Product | Onboarding | | Module | Onboarding | | Feature | Onboarding | | Action | Info only | | Configuration Type | Universal | | Lifecycle | General Availability | | Type | Changed | | Major or Minor | Minor | | Modular Business Process | Hire to Retire | | Software Version | 2H 2022 | | Valid as Of | 2022-12-09 | SuccessFactors Onboarding H2 2022 Thanks & Regards [Anipe Abraham](https://twitter.com/anipeabraham)[Sr. #SAP #SuccessFactors Consultant | Employee Central | Employee Central Payroll | Recruitment Management l Onboarding | PMGM | Sap Hcm | Corporate Trainer.](https://www.youtube.com/c/AnipeAbraham/featured) **Note:** the purpose of the blogs that i write on my personal website is in order to help the consultants and students who are trying to learn new things .i write it as per my personal interest , hope all my blogs are helpful and its just for learning use .to help you with most up to date content in SAP SuccessFactors. By [ Anipe Abraham](https://twitter.com/anipeabraham)