# SuccessFactors Onboarding 2H 2025

- Link: https://www.lorenzo-datasolutions.com/successfactors-onboarding-2h-2025/
- Published: 2025-10-31T10:49:49+00:00
- Author: Anipe Abraham

SuccessFactors Onboarding 2H 2025 , Release provides exciting innovations across
[SAP ](https://www.lorenzo-datasolutions.com/self-paced-videos-of-sap-successfactors/)**
SuccessFactors Onboarding 2H 2025 **that can help you transform your HR operations,
increase employee engagement, and deliver results.

Don’t miss out **SuccessFactors Onboarding [2H ](https://www.lorenzo-datasolutions.com/online-training-for-sap-successfactors/)
2025** on all the great innovations and enhancements. Here are a few key updates
you should consider for SuccessFactors Onboarding 2H 2025.

| **Release** | **Preview** | **Production** | 
| 2H 2025 | October 13, 2025 | November 14–16, 2025 |

## 1.Automate National ID Information Extraction in Onboarding

SAP Document AI, embedded edition automates the information extraction process for
[National ](https://www.lorenzo-datasolutions.com/successfactors-time-management-2h-2025/)
IDs during the onboarding process.

To learn more about SAP Document AI, embedded edition’s capabilities, see:

 * Subscribing to the SAP Document AI Workspace With the Identity Authentication
   Service

When enabled for SAP SuccessFactors Onboarding, SAP Document AI, embedded edition
extracts information uploaded from a new hire’s National ID and imports it into 
the system. This extraction occurs when a new hire uploads a copy of their National
ID as part of the Personal Data Collections step, or by the hiring manager during
the New Hire Data Review step.

![An information box is highlighted ion the Provide Personal Data page. The message
directs the new hire to upload their National ID and advised that the system uses
AI to extract the data and import it into the system.](data:image/gif,GIF89a%01%
00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%
01%00%00%02%01D%00%3B "An information box is highlighted ion the Provide Personal
Data page. The message directs the new hire to upload their National ID and advised
that the system uses AI to extract the data and import it into the system.")

SAP Document AI, embedded edition can extract the following information from the
National ID:

 * Country/Region
 * National ID [Card ](https://www.youtube.com/watch?v=NmfPTnLHBm0&t=145s)Type
 * National ID (Number)
 * Valid to
 * Valid from

The system prompts the new hire to validate their information to ensure it’s correct
before submitting it. If an extraction error occurs, the new hire can manually enter
the correct data before submitting it.

As a Premium AI feature, the use of SAP Document AI, embedded edition consumes AI
units when used for information extraction in Onboarding.

### Configuration Requirements

To use SAP Document AI, embedded edition in Onboarding, ensure that:

 * You’ve purchased the **AI units** license.
 * You’ve enabled SAP Identity Authentication.
 * You’ve registered your application to communication with SAP SuccessFactors HCM
   Suite with Open ID Connect.
 * You’ve subscribed to the SAP Document AI Workspace with Identity Authentication
   service to handle authentication and authorization tasks.
 * You’ve enabled the **Enable SAP Document AI, Embedded Edition** switch from the**
   Onboarding General Settings **page.

### What’s Changed

After the change, when enabled, SAP Document AI, embedded edition prompts the new
hire to upload a copy of their National ID document and their National ID information
is automatically extracted from their document and imported into the system. The
new hire can review and update the extracted data before submitting it.

Before the change, the new hire manually entered their National ID data.

### Technical Details

| **Reference Number** | **OBX-35483** | 
| Product | Onboarding | 
| Module | SAP Business AI
Onboarding | 
| Feature | Offboarding | 
| Action | Info only | 
| Enablement | Customer configured | 
| Lifecycle | General Availability | 
| Type | New | 
| Major or Minor | Major | 
| Software Version | 2H 2025 |

## 2.Automate Onboarding Initiation from Recruiting

As an administrator, you can now automatically initiate the onboarding process for
candidates who are ready to be hired from SAP SuccessFactors Recruiting.

In addition to the existing options available in the **Onboarding Integration Setup**
[page](https://www.lorenzo-datasolutions.com/successfactors-employee-central-h1-2024/),
you can select the new **Enable Automatic Initiation for Onboarding** checkbox to
ensure that the onboarding process is automatically initiated for all candidates
who are eligible for onboarding from Recruiting. Selecting this automatically initiates
onboarding for all job requisitions based on the onboarding initiation eligibility
defined.

**Note**: The onboarding process is automatically initiated only after all the recruiting
processes such as offer approval are completed and the candidate is moved to **Ready
to Hire** in Recruiting.

If the rule evaluates to _True_, the onboarding process is automatically initiated
for all candidates belonging to the selected job application template. If the rule
evaluates to _False_, the onboarding process must be manually initiated for candidates
belonging to the specified template.

**Note**

 * If you’ve configured a rule for a hybrid scenario, the rule takes the precedence
   and the selection or deselection of the **Enable Automatic Initiation for the
   Onboarding** checkbox becomes irrelevant.
 * If you’ve not configured a rule and all eligible candidates must be onboarded
   automatically, it is necessary that you select the checkbox.
 * If you’ve neither selected the checkbox nor configured the rule, then you can
   only initiate onboarding manually.
 * If you’ve selected the checkbox but haven’t configured the rule, then you can
   initiate onboarding automatically.

### Configuration Requirements

As an administrator, navigate to **Admin Center**  **Manage Recruiting Settings**.
Proceed to the **Candidate Summary** section and select **Enable Latest Applicant
Workbench**, if not enabled already.

The recruiter must then navigate to **Recruiting**  **Job Requisitions tab**  **
Candidates** option and enable the **New Applicant Management Experience** switch.

**Note**: The **New Applicant Management Experience** must be enabled at all times
for the **Enable Automatic Initiation for Onboarding** option to be displayed on
the **Onboarding Integration Setup** page.

### What’s Changed

In the current version, depending on the requirement, you can choose to automatically
initiate the onboarding process for candidates using the **Enable Automatic Initiation
for Onboarding** option from the **Onboarding Integration Setup** page.

![This image displays the new Enable Automatic Initiation for Onboarding option 
in the Onboarding Integration Setup page.](data:image/gif,GIF89a%01%00%01%00%80%
00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%
01D%00%3B "This image displays the new Enable Automatic Initiation for Onboarding
option in the Onboarding Integration Setup page.")

How It Looks Now

Previously, the option to automatically initiate the onboarding process for candidates
wasn’t available.

![This image displays the previous Onboarding Integration Setup page that didn't
have the option to automatically initiate the onboarding process for candidates.](
data:image/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%
00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B "This image displays the previous 
Onboarding Integration Setup page that didn't have the option to automatically initiate
the onboarding process for candidates.")

How It Looked Before

### Technical Details

| **Reference Number** | **OBX-37602** | 
| Product | Onboarding
Recruiting | 
| Module | OnboardingApplicant Management | 
| Feature | Onboarding | 
| Action | Recommended | 
| Enablement | Customer configured | 
| Lifecycle | General Availability | 
| Type | New | 
| Major or Minor | Major | 
| Software Version | 2H 2025 |

## 3.Creating Reports for Onboarding Tasks

As an administrator, you can now use Story reports to generate reports of SAP SuccessFactors
Onboarding tasks based on its due date.

You can use the **Aggregated Details** table in Story reports to generate reports
for the following task types based on the latest due date for task completion:

**Onboarding Task Types**:

 * **Data Collection** includes data review tasks such as **New Hire Data Review**,**
   Personal Data Collection**, and **E-signature**.
 * **Onboarding Tasks** includes tasks such as **Write Welcome Message**, **Assign
   a Buddy**, **Recommend People** and so on.
 * **Compliance Forms** includes tasks related to global compliance.
 * **Form I-9 and E-Verify** includes tasks related to the USCIS form.

**Offboarding Task Types**:

 * **Offboarding Tasks** includes tasks such as **Write Farewell Message**, **Announce
   Termination to Coworkers**, **Create Knowledge Transfer Plan**, and so on.
 * **Offboarding Data Review** includes tasks such as **Employer Data Review**, **
   Employee Data Review**, and **Signature status for offboarding tasks**.

Using the **Process** table available in the **Onboarding** schema, you can view
the **Aggregated Details** related table.⌊Image displays the Aggregated Details 
related table from the Onboarding schema.⌉

Using this table, you can select the columns that must be displayed in the report.
Some of the columns that can be selected include **Due Date**, **Last Modified Date**,**
process**, **status**, **type**, and so on.

The due date reflects the actual due date for task completion. Additionally, you
can create calculated columns if you wish to view the task status that’s generated
based on the due date. See the below screenshot for reference and refer the **Creating
Calculated Columns for Story Reports** topic in the Related Information section 
for more information about creating calculated columns.⌊Image displays a creating
calculated columns.⌉

These status reports help organizations effectively identify and segregate onboarding
tasks based on its due date, saving time and effort required to classify them manually.

### Configuration Requirements

Enable Story reports.

### Role-Based Permission Prerequisites

Ensure to enable the **Onboarding or Offboarding Object Permissions**  **Aggregated
Details** permission.

### Technical Details

| **Reference Number** | **OBX-37662** | 
| Product | OnboardingPlatform | 
| Module | OnboardingReporting | 
| Feature | OnboardingStory Reports | 
| Action | Info only | 
| Enablement | Customer configured | 
| Lifecycle | General Availability | 
| Type | New | 
| Major or Minor | Minor | 
| Software Version | 2H 2025 |

### 4.Retaining New Hire Personal Information During Automatic Restart of Onboarding Process

The updated personal data of the new hire is now retained during the automatic restart
of the onboarding process.

Administrators can now trigger automatic restart of onboarding, without canceling
the entire process and initiating onboarding all over again, when a new hire’s start
date is preponed or postponed in SAP SuccessFactors Recruiting.

In addition to retaining user employment-based such as the **Job Information**, **
Compensation Information**, **Pay Component Non-Recurring**, **Pay Component Recurring**,**
Job Relationships Information** and **Employment Information**, the automatic onboarding
restart process now retains the following personal data for new hires:

 * **Personal Information**
 * **Address**
 * **Dependents**

This enhancement ensures that the updated data for person-based entities are now
retained, improving the efficiency and providing greater flexibility for scheduled
changes in the onboarding process.

### Technical Details

| **Reference Number** | **OBX-37913** | 
| Product | Onboarding | 
| Module | Onboarding | 
| Feature | Onboarding | 
| Action | Info only | 
| Enablement | Automatically on | 
| Lifecycle | General Availability | 
| Type | New | 
| Major or Minor | Minor | 
| Business Process Variant | Hire to Retire | 
| Software Version | 2H 2025 |

## 5.New Onboarding Featured Cards on the Latest Home Page

We’ve added a new featured card that appears at the top of the latest home page.

The featured card is a dynamic card that highlights useful information in the latest
home page. The featured card functionality isn’t available in the legacy home page.
For 2H 2025, we’re releasing two featured cards for the Onboarding module:

 * The **Welcome a New Teammate** featured card prompts a manager or employee to
   welcome a new team-member.
 * The **Connect With Your Buddy** card prompts an employee to connect with their
   buddy.

![The Welcome a New Teammate card featured card is highlighted by an orange box.
It appears the top right hand side of the banner on the latest home page.](data:
image/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%
2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B "The Welcome a New Teammate card featured
card is highlighted by an orange box. It appears the top right hand side of the 
banner on the latest home page.")

These cards disappear 30 days after the hire date.

We added the featured card to offer a more personalized end user experience.

### Configuration Requirements

You’ve enabled the latest home page. For more information see the **Updates to the
Home Page Experience** topic in the **Related Information** section

### Technical Details

| **Reference Number** | **OBX-38815** | 
| Product | OnboardingPlatform | 
| Module | OnboardingUser Experience | 
| Feature | OnboardingHome Page | 
| Action | Info only | 
| Enablement | Customer configured | 
| Lifecycle | General Availability | 
| Type | New | 
| Major or Minor | Minor | 
| Software Version | 2H 2025 |

## Key Takeaways

 * SuccessFactors Onboarding 2H 2025 introduces innovations to enhance HR operations
   and employee engagement.
 * New features include automated extraction of National ID information during onboarding
   and automatic initiation of onboarding from recruiting.
 * Administrators can generate reports for onboarding tasks using Story reports 
   based on due dates.
 * The process now retains updated personal information during automatic restarts
   of onboarding, increasing efficiency.
 * New featured cards on the latest home page help managers and employees connect
   with new teammates.

 * [SuccessFactors Employee Central H1 2024](https://www.lorenzo-datasolutions.com/successfactors-employee-central-h1-2024/)
 * [SuccessFactors Onboarding 2H 2024](https://www.lorenzo-datasolutions.com/successfactors-onboarding-2h-2024/)
 * [SuccessFactors Time Management 2H 2025](https://www.lorenzo-datasolutions.com/successfactors-time-management-2h-2025/)
 * [Performance Management H1 2021](https://www.lorenzo-datasolutions.com/performance-management-h1-2021/)
 * [SuccessFactors Onboarding H1 2023](https://www.lorenzo-datasolutions.com/successfactors-onboarding-h1-2023/)

**Thanks & Regards,[Anipe AbrahamSr. #SAP #SuccessFactors Consultant | Employee 
Central | Employee Central Payroll | Recruitment Management l Onboarding | PMGM 
| Sap Hcm | Corporate Trainer.

The blogs on my personal website are designed to support consultants and students
eager to expand their knowledge. Writing these posts is driven by my personal interest,
and my hope is that they serve as helpful learning resources. **I focus on sharing
the most up-to-date content in SAP SuccessFactors **to ensure readers get accurate,
valuable insights. By [Anipe](https://www.linkedin.com/in/anipeabraham/)